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DRAFT Startup/Shutdown

This page is a FIRST DRAFT, to begin a conversation. Please finalize modification requests with before asking to implement.

Spring Startup Sequence


    • STEERING: Confirm date of first meeting, share zoom link

    • TECH: Post first member meeting to website and Google Calendar, WITH zoom link for convenience

    • ASSIGNMENTS: confirm which “team leaders” are returning

    • STEWARDSHIPS: set a date for stewards of individual plots to re-commit or yield

    • REMINDER: Please do not clear fallen leaves or dead plants until after weather is consistently 50º. It's important for pollinators.


    • TECH: Make sure “team leaders” are listed correctly on website for coming year, and that email forwarding is correct

    • TECH: update website with Renewal Dates, the coming year’s pricing, etc.

    • MEMBERSHIP: confirm the renewal price and find out who’s renewing

    • ASSIGNMENTS: confirm people who are returning to “single-person roles” such as "BANG Representative”

    • ASSIGNMENTS: confirm which teams need help, approximate numbers of openings


    • MEMBERSHIP: schedule and run renewal day including key exchange

    • OPEN HOURS: configure for people to book their times

    • MEMBERSHIP: schedule New Members Day(s), based on number of renewals


    • STEWARDSHIPS: manage the waitlist, welcome new stewards off waitlist

    • MEMBERSHIP: plan dates for New Members to join

    • ASSIGNMENTS: arrange for returning and new members to join teams

    • TECH: add team members to email groups/aliases as needed 
    • GROUNDS: prune trees as needed

    • GROUNDS: ensure that first Group Project Day includes cleanup such as raking, and adding wood chips to paths

Winter Shutdown Sequence

  • GROUNDS: Flush water from pipes to protect water system

  • STEERING: Set the calendar for all of next year’s monthly meetings, communicate that to Tech

Team Names Referenced Above:

(NOTE each should have a leader and a group email address that forwards to the team.)

  1. Steering
  2. Stewardships
  3. Tech
  4. Assignments
  5. Open Hours
  6. Membership
  7. Grounds
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